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2 - Draft Minutes - University Hill Commercial Area Management Commission - September 16, 2009 CITY OF BOULDER, COLORADO BOARDS AND COMMISSIONS MEETING MINUTES FORM NAME OF BOARD/COMMISSION: UNIVERSITY HILL COMMERCIAL AREA MANAGEMENT COMMISSION NAME/TELEPHONE OF PERSON PREPARING SUMMARY: Ruth Weiss 303-413-7318 NAMES OF MEMBERS, STAFF, AND INVITED GUESTS PRESENT BOARD MEMBERS: DAHI. (absent), GRIFFITH, MILLER (absent), MITCFIELL, SH RUM STAFF: WINTER, LANDRITH, JOBERT, MATTHEWS, WEISS, CUNNINGHAM GUEST(S): ASHLEY MICHELSON, EVA HUEBER, JENNIFER KORBELIK, NIICM EWAYS TYPE OF MEETING: MINUTES REGULAR MEETING: September 16, 2009 AGENDA ITEM 1 - Roll Call: Meeting called to order at 9:05 a.m. AGENDA I'T'EM 2 - Approval of the August 19, 2009 Minutes. (SEE ACTION ITEM BELOW) AGENDA ITEM 3 - Public Participation: Eva Hueber introduced Ashley Michelson to the commission. Michelson is working on an idea that certain areas of the hill, with a high number of non-students, will sign off with those property owners that provide a reduction of rent for a signed commitment by the renters that no parties would occur on these sites. The hope is to give noise relief to neighbors. These properties might be offered free marketing to rent their units as compensation for the reduction of rent. Michelson is also looking into a safety walk-about with a smart party guide and info about talking to one's neighbors to build positive relationships. AGENDA ITEM 4 - Police Update: Officer Coon updated the commission on calls for service. Coon commented that move in went smoothly. Shrum questioned Coon on the CU game. Mitchell discussed the bedlam on the hill when school starts. AGENDA I'T'EM 5 - UHNA Update: none AGENDA ITEM 6 - Parking Services Update: Matthews followed up on the Monday after the CSU/CU game and mentioned the enormous amount of trash hauled away from the h ll. The new banners are going up on the Hill. Shrum commented on the cleanliness of the hill by the maintenance staff. Matthews, Hueber, Landrith and a Tri Exec met to discuss student group adoption of a block face on the Hill. The intent is competitive with the winner acknowledged. AGENDA ITEM 7 - Hill Flea Event Update: Nikki Eways commented on incidents on the hill and the Flea Market. Amplification during market discussed. Mitchell commented on noisy activities. Shrum commented that last Sunday's band had a need for amplification. Eways mentioned the vendors need weekly presence and people do not like to come to the hill on Sundays. Fashion show of locals will be this Sunday. Shrum questioned potential move of the Hill Flea site and requested to see the plan for next year's Flea Market design. Griffith sought the process to move the market to the Penn lot and Winter suggested contacting hill businesses for their feedback since it takes out a number of parking spaces. Shrum commented that Eways is best suited to make a decision on location. Eways will petition businesses for their input on the move. Winter commented that cooler weather makes for closed windows and the noise issue will lessen. Griffith commented 011 door flyers for the hill distribution. AGENDA ITEM 8 - Nuisance Abatement and Noise Issues on the IHII - Brett Weiderman and Maureen 1 Maureen Rait: Rescheduled. AGENDA ITEM 9 - Public Hearing and Consideration of a Motion to Recommend to City Council the 2010 URCAMC Budget: Jobert summarized that Finance made minimal changes to the budget that included no additional personnel; increase in fees forthcoming; and, no action items were added. Winter mentioned the formation of a tree improvement plan and commented on the flexibility of some budget allocations with the revenues not up to date and cutting back due to decreased revenues with the current economy. Jobert suggested meeting in the next two weeks to discuss the budget and that the spending of money is based on historical data as a best guess with the focus to not overspend. Shrum preferred to abstain from voting and all commissioners preferred to call a special meeting in order to vote on the budget. Special Budget meeting will take place at Buchanan's on Wednesday, 9/30, at 9am. AGENDA ITEM 10-Matters from the Commissioners: Griffith questioned Matthews regarding the five feet distance, from the storefront toward the curb, as an owner responsibility for maintenance. Griffith continued that grass area in front of a business to engage either a student group or a neighborhood organization to beautify, what is the procedure? Winter commented that for someone to plant flowers in the Right of Way, people would trample them and that it is an incomplete portion of the sidewalk. Matthews voiced concern that the area is not supplied with water and as the flowers die, calls will happen for the city to maintain but it is not the responsibility of the city to do it. Griffith continued with bringing in art for those areas. Winter would need to see the spot in order to comment. Matthews mentioned that people's car doors open to the spot. Shrum agreed with Griffith and mentioned doing a list of areas to address, with a picture of each, submitting to Matthews with things to consider and take back to a student group, neighborhood group or business to accomplish. llueber commented that this had been done by Landrith and herself, and was an issue with the landlord or property owner primarily due to the lack of watering capability. Winter commented on the work done on this topic and the need to share results. Shrum requested a brief summary from Hueber of issues. AGENDA ITEM 11 - Matters from the Staff: Winter updated the commission on the Revitalization Workshops. Group feels the value of getting together and the group has participants that want to build bridges. Another segment was unresolved issues and the need to put them on the table. Landrith thanked for the opportunity for Homecoming to participate on the door hangers and a concert will be on 10/30 indoors with a band to be detennined. Landrith continued that Daniel Chou, a potential intern, had declined due to work overload and there is no intern for this semester. Landrith distributed the Boulder Quarterly to the commission with his article for their review. Griffith mentioned that the Camera and Daily have come on board to the Flea Market with some businesses assisting with the ads. Winter discussed the NPP Hybrid for certain needs of the area to aid with neighborhood integrity and the issues with a buffer area. Winter mentioned that the reality is it would be more restrictive due to the numbers of cars in the area and the issues with managing it. Strategies include treater fees and/or limited permits. Shrum commented on the GO Boulder bike program. Simpson mentioned the CU policy of no cars permitted to freshman students. Winter commented that the student may not park on CU property but they currently can park off campus. Meeting adjourned at 10:33 am. Shrum moved to adjourn. All in favor. MO'T'IONS: Shrum motioned for approval of the August 19, 2009 meeting minutes Griffith seconded the motion; unanimously approved. FUTURE MEETINGS: October 21, 2009 Grace Lutheran Church Off Site Meeting 9:00 a.m. 2 APPROVED BY: UNIVERSITY HILL COMMERCIAL AREA MANAGEMENT COMMISSION Attest: - -Ruth Weiss, Secretary Wiliam Shrum, Chairperson 3